New England Section

A member of ACSM Council of Sections

 

BYLAWS

 

 

 

BYLAW I: OPERATIONS AND PROCEDURES

 

  1. NES will operate on a calendar year, January 1 to December 31.
  2. The order of business shall be conducted in accordance with Robert’s Rules of Order.

 

BYLAW II: ELECTION OF OFFICERS AND DIRECTORS

 

  1. The election of Officers and Directors of NES shall be completed at least three weeks prior to the first Board meeting of the calendar year. 
  2. The President and Vice-President shall be elected by the Section membership for a term of one year and shall serve not more than two consecutive elected terms.
  3. The Secretary and Treasurer shall be elected yearly without term limits.
  4. A minimum of six Directors shall be elected by NES membership for a term of three years, in staggered terms that permit the election of one-third of the Directors each year.
  5. In the case of vacancies, Officers and Directors shall be appointed by the Executive Board to fill the unexpired vacancies.
  6. The terms of office of the Officers and Directors shall begin on January 1 with the first Board meeting of the calendar year.

 

BYLAW III:  DUTIES OF OFFICERS AND DIRECTORS

 

  1. The President shall preside at all meetings of the Executive Board and keep current with all matters pertaining to NES.  The President shall appoint chairs for committees and assist with choosing the members of those committees and shall become an ex-officio member thereof.
  2. The Vice-President shall assume all the duties and responsibilities of the President if the President is absent.  The Vice-President should attend all meetings and keep abreast of current matters and assist the President whenever necessary.
  3. The Secretary shall keep accurate records of all meetings and proceedings of NES.  The Secretary shall notify the membership of all meetings, send and track ballots, and remind the Officers and Directors of needed administrative matters.
  4. The Treasurer shall keep an accurate record of all finances, write a report for the Annual Meeting, and notify the Executive Board of all financial matters. The Treasurer shall sign all checks and vouchers.  All bank accounts must have the President and Secretary as signees in addition to the Treasurer.  The Treasurer must see to it that the signature cards are kept current with the annual elections.
  5. The NES Executive Board shall exercise control of administrative matters and participate on committees.
    1. One member will be designated to attend the annual meeting of ACSM, make a NES report to the Council of Sections, and report back to NES what is happening within the other Sections.
    2. One member will be designated to attend the annual meeting of the Surveying Education Foundation of New England (SEFNE) and report back to NES on the activities of the SEFNE.

 

BYLAW IV: MEETINGS

 

  1. The NES Annual Business Meeting shall be held at a place chosen by the Executive Board. The Annual Meeting should rotate to different sites around the New England States. 
  2. The Constitution states there must be at least two meetings per year.  These Bylaws recommend a meeting approximately every six to eight weeks as chosen by the Executive Board.
  3. Special meetings can be called by any member of the Executive Board or by written request signed by a minimum of ten members of NES.
  4. A quorum for the transaction of business at NES Executive Board Meetings shall be not less than six members of the Board, including two elected Officers.

 

BYLAW V: OBLIGATIONS

 

  1. No obligations except normal operating expenses shall be incurred.  No continuing obligations may be entered into without a two-thirds affirmative vote at a meeting of the Executive Board.
  2. The Treasurer shall make the payment of all normal operating expenses.  Payment of any unusual obligations shall be approved first by the Executive Board.

 

BYLAW VI:  COMMITTEES

 

  1. A PROGRAM Committee shall plan and arrange the workshop programs or any other program to promote the advancement of continuing education in all relevant subjects to further the objectives of NES.
  2. A MEMBERSHIP Committee will actively seek members.  They will be responsible for the content and distribution of the annual membership drive, track members and transfer the dues to the Treasurer. An annual report of the membership should be made at each Annual Meeting.
  3. A NOMINATION Committee shall consist of the Immediate Past President as chair and two other members of the Executive Board and/or past presidents appointed by the Chair.  The committee shall nominate at least one candidate for each open office and shall provide space for write in candidates.  The Director nominations should attempt a balanced representation from all the New England states. The Nomination Committee shall meet by the end of September to begin the process and to garner recommendations from the Board.  The ballot should be firmed up for approval of the next year’s election by the middle of October.  Ballots shall be distributed and returned by mail, E-mail, Fax but not by verbal notification, by the end of November.